A broker needs more than two ZIP codes. Accurate shipment and facility information helps identify suitable capacity and communicate expectations to the motor carrier.
Contact and business details
Provide the shipper company name, decision-maker, business email and phone. Identify who can answer operational questions after hours if the movement requires it.
Clarify billing and document contacts separately when they are different from the person arranging transportation.
Complete lane information
List exact pickup and delivery locations when possible, operating hours, appointment numbers, reference numbers and access restrictions. State whether either stop is residential, a construction site or requires special check-in.
For multi-stop shipments, provide every stop in order and the expected handling at each location.
Freight characteristics
Provide commodity, declared weight, dimensions, count, packaging, stackability and relevant handling conditions. Disclose hazardous materials or other regulated freight before requesting capacity.
Photos can help explain unusual freight, but they do not replace written dimensions, weight and handling instructions.
Commercial and service expectations
State equipment, load type, target schedule and required service. Identify known accessorial needs rather than waiting until pickup or delivery.
The broker may ask follow-up questions. A quote remains subject to confirmation until capacity and written terms are accepted.
Ready to share your shipment details?
The initial quote is reviewed based on lane, dates, freight and available capacity.
Request a Freight QuoteGeneral educational content. It does not replace agreements, tariffs, regulations or professional advice applicable to a specific shipment.